Creating a Community
How to create sufficient structure for a team, group, community, project... (an initial outline of thoughts shared by Sam Hahn via email).

To create a community, you need:

  • a charter
  • a place for memory
  • a membership or contact list
  • Terms & Concepts Glossary
  • a rules of engagement
  • a way to track action items / objectives

The Charter

  • Why exist?

The "Place for Memory"

  • "Library"
  • DKR
  • "wiki"
  • Group "verbal history "

The Membership or Contact List

  • Who's Who
  • Fields: Name, Title, Role, Affiliation, Email, Phone, Skype, Blogsite, Annotations, Link to "blog" or "chronolog", When joined team, when left team
  • Keep separate: old members

Terms and Concepts Glossary

  • Terms that have meaning to the team (even if already defined outside the team)
  • Multiple definitions are encouraged - promotes understanding
  • Source (definer) of definition - should be tracked per definition
  • Notes / Discussion encouraged on each term / concept.
  • Link to more detailed treatment encouraged.

The Rule of Engagement

  • Confidentiality: How to handle information
  • Transparency
  • How to do things "Methods & Tools" aka "Practices & Tools"
  • How to call / hold meetings
  • How to create subgroups / projects / etc.
  • How to track stuff
  • How to version stuff
  • How to record stuff
  • How to share stuff
  • How to represent the team / group
  • How to engage with other groups
  • Who's got liability?
  • How members join
  • How members leave
  • How assets / esp. finances are handled
  • What personal conduct is expected?
  • What are deliverables?
  • What is quality?
  • What does done mean?
  • ...

Objectives / Action items

  • How the group decides objectives / milestones
  • How the group creates, assigns, tracks, completes, accepts as done, etc. action items

More thoughts:

  • Each team member ought have a blog where that member's thoughts or activities can be made visible to others
    • This ought be active - as in: regularly updated
      • ideally, every time some time is spent on group activities
  • Each community usually has the "leadership", as distinct from the "general membership"
    • The "leadership" should have its own workspace,
    • The general membership should have a workspace not cluttered with the workings of the "leadership group"
      • unless this is specifically desired
 

 

Immediately related elementsHow this works
-
KF – Collaborative Action »KF – Collaborative Action
2. Group Alignment and Effectiveness »2. Group Alignment and Effectiveness
Creating a Community
1. The Charter »1. The Charter
2. The Place for Memory »2. The Place for Memory
3. The Membership or Contact List »3. The Membership or Contact List
4. Terms and Concepts Glossary »4. Terms and Concepts Glossary
5. The Rules of Engagement »5. The Rules of Engagement
6. A Way to Track Action Items / Objectives »6. A Way to Track Action Items / Objectives
More Thoughts... »More Thoughts...
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