• a charter
• a place for memory
• a membership or contact list
• Terms & Concepts Glossary
• a rules of engagement
• a way to track action items / objectives

The Charter

• Why exist?

The "Place for Memory"

• "Library"
• DKR
• "wiki"
• Group "verbal history "

The Membership or Contact List

• Who's Who
• Fields: Name, Title, Role, Affiliation, Email, Phone, Skype, Blogsite, Annotations, Link to "blog" or "chronolog", When joined team, when left team
• Keep separate: old members

Terms and Concepts Glossary

• Terms that have meaning to the team (even if already defined outside the team)
• Multiple definitions are encouraged - promotes understanding
• Source (definer) of definition - should be tracked per definition
• Notes / Discussion encouraged on each term / concept.
• Link to more detailed treatment encouraged.

The Rule of Engagement

• Confidentiality: How to handle information
• Transparency
• How to do things "Methods & Tools" aka "Practices & Tools"
• How to call / hold meetings
• How to create subgroups / projects / etc.
• How to track stuff
• How to version stuff
• How to record stuff
• How to share stuff
• How to represent the team / group
• How to engage with other groups
• Who's got liability?
• How members join
• How members leave
• How assets / esp. finances are handled
• What personal conduct is expected?
• What are deliverables?
• What is quality?
• What does done mean?
• ...

Objectives / Action items

• How the group decides objectives / milestones
• How the group creates, assigns, tracks, completes, accepts as done, etc. action items

More thoughts:
 

• Each team member ought have a blog where that member's thoughts or activities can be made visible to others
  • This ought be active - as in: regularly updated
    • ideally, every time some time is spent on group activities
• Each community usually has the "leadership", as distinct from the "general membership"
  • The "leadership" should have its own workspace,
  • The general membership should have a workspace not cluttered with the workings of the "leadership group"
    • unless this is specifically desired